KWMP’s Picnic and AGM
KWMP members are invited to join us on June 16th for a Picnic and our Annual General Meeting. This year we will be hosting a picnic right out front of our rehearsal hall on Shaftsbury Dr. With classic games like egg on a spoon, 3 legged race and water balloon toss.
Hamburgers, veggie burgers, hot dogs, buns and drinks, provided but please feel free to bring your favourite side dish, appetizer or a dessert. Following the Picnic we will host our AGM where members will get an update on what has been happening behind the scenes at KWMP and elect Directors to the board.
DETAILS
Kitchener Waterloo Musical Productions Picnic and AGM
Date: Saturday, June 16, 2018
Picnic: 4:00 p.m. to 6:00 p.m.
BBQ and AGM: 6:00 p.m. to 7:00 p.m.
Location: 14 Shaftsbury Ave, Kitchener, ON
Members may vote either in person or by proxy by one of the following:
Mail: 14 Shaftsbury Ave, Kitchener, ON
Scan & Email: info@kwmp.ca
Join the KWMP Board of Directors
Being a member of the Board of Directors of Kitchener Waterloo Musical Productions (KWMP) is an opportunity for individuals who are passionate about KWMP, community theatre and the community at large to contribute their knowledge, energy, expertise and good judgement to shaping the future of KWMP. Your involvement will give you skills and experience and an appreciation of the unique benefits of a community-focused volunteer organization. KWMP will benefit from your time, energy, expertise, skills and knowledge, while you will benefit from the skills, experience and knowledge you will gain as a result of serving on the board and immersing yourself in the strategic direction and leadership of the organization. Oh, and we usually splash a little fun in there too!
ABOUT THE KWMP BOARD OF DIRECTORS
The board of directors consists of volunteer directors who are elected by the members of KWMP. The board is entrusted to manage the affairs of the organization. It meets roughly once per month, typically on a weekday evening. Directors are elected to serve for a two-year term, and may ordinarily serve for up to 8 consecutive years.
Directors must be eighteen years of age or over. They are expected to act honestly and in good faith with a view to the best interests of KWMP, and not to use their position on the board for personal gain.
DIRECTOR RESPONSIBILITIES AND REQUIREMENTS
Directors must be able to attend regular meetings of KWMP. Within a one-year period, these normally consist of up to one board meeting every month, plus the annual general meeting (AGM). Directors are also encouraged to attend as many member events as possible during the year, including show kick-off meetings, performances of KWMP productions, the annual gala and other social events.
SPECIFIC SKILLS AND ABILITIES BEING SOUGHT
In considering the skill sets and abilities that would best complement or augment the current board and serve the organization well as we go forward, the following would be considered helpful:
- Marketing (including graphic design, web design, social media and IT)
- Development and fundraising
- Financial skills (accounting, bookkeeping)
- Computer skills (word processing, spreadsheets, database, file sharing, etc.)
Apply to be on the KWMP Board of Directors
Join a KWMP committee
KWMP is actively seeking volunteers to join various committees for 2018–2019.
We also endeavour to be an organization that mentors our members in areas of interest. So whether you are fully skilled or willing to learn, we welcome you!
The following are the specific opportunities.
1)Finance Committee
The Finance Committee ensures that all financial matters for KWMP are taken care of to ensure the success of the organization. It is responsible for setting and tracking budgets, managing revenue and expenses, and for financial reporting.
The Finance Committee is looking for volunteers with accounting, bookkeeping or general financial management skills and experience to join the committee to assist and to learn.
2) Operations Committee
The Operations Committee is responsible for managing and overseeing the operations, maintenance and rental of the building as well as the inventory of costumes, props, set pieces and other materials.
The Operations Committee is looking for general volunteers to assist with various projects in and around the building. These might include cleaning, sorting, lifting, moving, gardening, hauling and light construction or trade work.
3) Events Committee
The Events Committee is responsible for the planning and organizing of all KWMP events and social activities as well as building and managing a database of all members. Its goal is to keep the membership engaged and active with KWMP, as well as reach out to the broader community.
The Events Committee is looking for volunteers to assist with all aspects of events including planning, organizing, preparing/setting up, attending/helping out at the events, and/or cleaning up after events.
4) Marketing and Communications Committee
The Marketing and Communications Committee oversees all aspects of the organization’s marketing and communications.
This committee is looking to add one or two volunteers who can commit to meeting at least once every 6 weeks. Specific skills and experience being sought include:
- Graphic design
- General marketing
- Social media
5) Fundraising Committee
The Fundraising Committee is responsible for fundraising for KWMP. This includes grant applications, corporate sponsorships and charitable donations.
The Fundraising Committee is looking for people with skills and experience in any of the specified aspects of fundraising.
6) Show-Related Volunteers
In addition to committees, there are a number of show-related volunteer opportunities. These include:
- Set Construction
- Painting
- Sewing and Costume Design
- Props
- Backstage crew
- Ushering
AGM Meeting materials:
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